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Working With Sunfrog:   Working With Lists - Importing a Script - Show Information - Breakdown Items - Locations - Contacts - Breakdown Sheets
Schedules - Reports & Call Sheets - Tutorial

Working with lists
Types of Lists - Adding Items Finding Items


Sunfrog Film Scheduling documents are organized by several lists.  On the left hand side of the application, you select which list to display.  The right hand side of the application contains the specific item being edited. 

On the left hand side, select one of the following lists by clicking the dropdown button on the blue bar, or selecting the View menu.   Additionally, you can access the lists quickly by hitting function keys F6 through F12.

 

Types of Lists
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Show Information:  This list contains basic information about the production, such as the company name, show title, and episode or block number. 
 

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Breakdown ItemsEach Item corresponds to an item in the script that is necessary to shoot the production.  Breakdown items are organized by categories such as Cast, Extras, and Props. 
 

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LocationsEach Location corresponds to a physical area where the production is filmed.  A Location may be in a studio or at a "practical" (shooting a bakery set at a real bakery, for example).
 

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ContactsEach Item may be associated with a Contact that is responsible for the item.  For example, a Cast Item will be associated with the actor chosen for the role.  Furthermore, each Location may be associated with a Contact.
 

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Breakdown SheetsOne Sheet is normally equivalent to one scene, but does not necessarily need to be the case.   Each Sheet contains a list of Items required to shoot the specified scene, and a Location where shooting occurs.
 

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SchedulesA Schedule contains the ordered list of Sheets required to complete the production.  BFS supports the creation of multiple schedules to explore different shooting plans.  A schedule also contains the production start date and a calendar of days off. 
 

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ReportsAfter the Items, Contacts, Sheets, and Schedules are created, it is time to generate Reports  to hand out to the cast and crew.  Double click a Report from the Report List and a preview of it will appear on the right hand side (Note - be sure select a specific Schedule first if you are working with Multiple Schedules).   

 

Adding Items

There are several ways to add new items.  The "New Item" menu contains commands to add various kinds of items.  Clicking the "+" icon on the toolbar will add a new item corresponding to the current list.  

There are several keyboard shortcuts to add new items.   The "New Item" shortcuts are similar to the "View" shortcuts.  For example, to view the Breakdown Sheets press F8.  To make a New Breakdown Sheet press Ctrl+F8.

  View List Create New
Show Info    F6 Ctrl + F6
     
Schedule   F7 Ctrl + F7
     
Breakdown Sheets F8 Ctrl + F8
     
Locations   F9 Ctrl + F9
     
Breakdown Items  F10 Ctrl + F10 (Uncategorized) 
    Ctrl + 1 (Cast Member) 
    Ctrl + 2 (Extra) 
    Ctrl + 3 (Prop)
    Ctrl + 4 (Vehicle) 
     
Contacts    F11 Ctrl + F11
     
Reports    F12 (None) 

Note that there are several kinds of Breakdown Items.  Pressing Ctrl+F10 will make a new "Uncategorized" Breakdown Item, and pressing Ctrl+1 through Ctrl+4 will create Breakdown Items in the commonly used categories Cast, Extras, Props, and Vehicles.

Many of kinds of items contain lists or links to other kinds of items.   For example, each Sheet contains a list of Breakdown Items and a link to a Location.  A Schedule is an ordered list of Sheets.

To add a list of Items to a Sheet, edit a Sheet on the right hand side of the application, then select the Breakdown Item List on the left hand side.  Drag Items to the Sheet using the mouse.  Use Shift-Click and Ctrl-Click to select multiple Items.

 


Finding Items


 

At the top of the list pane the Find box helps you find items in each list.  Press Ctrl-F to jump to the Find box.

The current list will be filtered for whatever you type in the box.  If you are currently filtering items, the box's background will turn to yellow in order to remind you that a filter is active. 

If no items are found then the box will turn to red.  This is so that you won't accidentally think that your items have disappeared.  To see your items again, hit Ctrl-F and backspace to clear the filter.  

A separate filter is tracked for each list.  This is so that you can filter for a particular actor in the contact list, and a particular prop in the breakdown items list.  (Normally it is not useful to filter for the same text across all of the lists).

If you want to drill down by column, you can also click on the filter icon at the top of each column and select a value to filter by.  In practice, however, the Find box will be the quickest way to find items in the production.

 

Next topic:  Importing a Script

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